written communications

10 Pros & Cons Of Written Communication

Written communication has proved to be a boon to regulate the daily operations of an organisation. This communication may include memos, letters, documents, and feedback results etc. The reliability proffered by written communication is indeed remarkable and phenomenal. However, as there are many advantages associated with this medium of communication, there are also multiple disadvantages associated with its being. In this connection, in order to equip a detailed insight, below mentioned are the pros and cons provided by the written communication.

Advantages Of Written Communication:

The major advantages of written communication are listed below:

  1. A Permanent Record:

A written communication helps to maintain a permanent record of the information exchanged or shared. This is the very reason why the essay writing service make use of their database to manage the credentials of their esteemed clientele.

  1. Saves Resources:

Because of the written communication, the two parties can carry out their businesses easily without scheduling a detailed meeting. Thus, written communication helps to save time which can be used to execute the tasks instead.

  1. Meticulous Presentation:

As a written document is a permanent record, people are very cautious to fulfil all the writing requisites to make the writing perceivable at the other end. Thus, every document curated covers all major information pointers necessary to be communicated.

  1. No Scope For Falsification:

A written communication eradicates the possibility of moulding facts and figures for one’s benefit. As the record is readily available, no one can derive personal gains out of this.

  1. Reduction Of Risk:

A written statement encompasses an organisation’s function and restricts the imposition of any liability that does not imply to its operation.

  1. Cinch Verification:

In the case of the discrepancies of facts or incidents, one can easily pull out the relevant files to verify them. This helps to regulate the function of an organisation in a positive direction.

  1. Easy Circulation:

A written document can easily be circulated in an organisation, unlike the oral communication medium. Thus, this attribute of written communication comes handy in equipping the masses with the necessary information.

  1. Suitable For Statistical Data:

Statistical charts and figures are difficult to be interpreted verbally, thus, circulating a document allow people to examine such intrinsic detail with ease.

  1. Promotes Goodwill:

When conducting business, a well-crafted written document speaks volumes about the competence of a particular organisation. Therefore, written communication helps to promote goodwill if performed wisely.

  1. Ensured Uniformity:

In case of a crafted document, all the conditions remain the same for the people addressed in the text. Therefore, written communication promotes uniformity between the different working departments.

Disadvantages Of Written Communication:

The main disadvantages encountered are:

  1. Time Consuming:

In order to craft an impeccable piece of document, one has to invest an ample amount of time which is indeed difficult in constrained timelines.

  1. Non-flexible:

A written document cannot be altered once circulated. This makes written communication non-flexible as every written word is concrete and final.

  1. No Secrecy:

Unlike oral communication, secret information can easily be leaked via written documents. Thus, this medium is not suitable for sensitive information which should be concealed at all costs.

  1. No Scope For Clarification:

If the document is not curated keeping the less informed person’s mindset in check, the details cannot be perceived by such people via the formulated written document.

  1. No Access To Prompt Feedback:

Written communication fails to cater to the prompt responses and the sender may have to wait a certain fraction of time to receive the relevant response.

  1. Screens Illiterates:

A written chunk of information is useless for the illiterate people as they are deficient to decipher the crux out of it.

  1. Useless In Case Of An Emergency:

During emergencies, written communication is not applicable as immediate actions are to be taken without any further ado.

  1. Demands Writing Proficiency:

In order to deliver the message adequately across the other end, one should have competencies in the writing sector. As writing is much of natural talent, this communication medium is deemed difficult by many.

  1. Probability Of Wrong Interpretation:

If there are complex words or difficult sentences installed in the writing document, one may interpret a wrong meaning out of it. Thus, in order to use written communication, one should make use of coherent and preciseness in the text.

  1. Difficult To Assess If The Message Was Received:

In written communication, it is arduous to gauge if the accurate message was received and perceived by the targeted audience.

These are the pros and cons of written communication that can help us decide when to and when not to use this medium. So, absorb such detail and make use of it in all spheres of your life. All the very best!